Schengen Business Visa

Schengen Business Visa

What is a Schengen Business Visa?

The Schengen Business Visa is a document that allows visitors from eligible countries to visit the 29 countries within the Schengen Zone for business purposes. The main purpose of this visa is to facilitate business such as meetings, conferences, and negotiations. While certain circumstances may change the validity, the Schengen Business Visa is typically valid for 90 days in a 180-day period.

Who Needs to Apply for a Schengen Business Visa?

If you are from one of the following countries, you must apply for a Schengen Business Visa before visiting:

Algeria, Angola, Armenia, Azerbaijan, Bahrain, Bangladesh, Belarus, Belize, Benin, Bhutan, Bolivia, Botswana, Burkina Faso, Myanmar, Burundi, Cambodia, Cameroon, Cabo Verde, Central African Republic, Chad, China, Comoros, Republic of the Congo, Ivory Coast, Cuba, Democratic Republic of the Congo, Djibouti, Dominican Republic, Ecuador, Egypt, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Vanuatu, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Guyana, Haiti, India, Indonesia, Iran, Iraq, Jamaica, Jordan, Kazakhstan, Kenya, Kuwait, Kyrgyzstan, Laos, Lebanon, Lesotho, Liberia, Libya, Madagascar, Malawi, Maldives, Mali, Mauritania, Mongolia, Morocco, Mozambique, Namibia, Nepal, Niger, Nigeria, North Korea, Northern Mariana, Oman, Pakistan, Papua New Guinea, Philippines, Qatar, Russia, Rwanda, Sao Tome and Principe, Saudi Arabia, Senegal, Sierra Leone, Somalia, South Africa, Sri Lanka, Sudan, Suriname, Syria, Tajikistan, Tanzania, Thailand, Timor-Leste, Togo, Tonga, Tunisia, Turkey, Turkmenistan, Uganda, Uzbekistan, Vietnam, Western Sahara, Yemen, Zambia, Zimbabwe.

Some countries have visa waiver agreements that allow their citizens to enter the Schengen Zone without a visa. If you are from one of these countries, or if you reside in Europe, you are not required to apply for a Business Visa.

Schengen Business Visa Requirements

When applying for a Schengen Business Visa, there are a few requirements you will need to meet for the visa to be approved. These requirements may differ for you based on your nationality, so it is important to check with the embassy, visa application center, or consulate where you will be applying to ensure you have the most up-to-date information for your specific nationality.

Completed Schengen Visa Application Form

You can find the visa application form on the website of the visa application center, consulate, or embassy where you will be applying. Make sure that you fill out all required sections with complete and accurate information.


You are required to have a valid passport. It must be valid for at least 6 months past your planned departure from the Schengen Zone and have at least 2 blank pages available.

Passport-Sized Photos

You will be required to provide 2 passport-sized photos. These must follow specific guidelines, including having a white background and your hair out of your face.

Proof of Travel Arrangements

Proof of your round-trip travel arrangements will be required to apply. This can be with your flight confirmation or a detailed travel itinerary.

Proof of Accommodation

It is required to provide your accommodation details. This may be with your hotel bookings or a letter of invitation from a resident of the country you will be staying in to stay with them.

Invitation Letter

You must provide a letter of invitation from the host of the business event that you will be participating in. This should include the purpose of the business-related event as well as the duration of the event.

Proof of Financial Means

Financial proof that you can cover the cost of your stay in the Schengen Zone is required. This may be with bank statements, paychecks, or a letter of sponsorship.

While these supporting documents are typically required when applying for a Schengen Business Visa, it is important to remember they may differ based on your nationality.

Application Process

The specific application process may differ based on the embassy, consulate, or visa application center where you will be applying, but the following includes a general guide on how to apply for the Schengen Business Visa.

  1. Fill Out the Visa Application Form

    After finding the embassy, visa application center, or consulate where you will be applying, you can visit their website to download the visa application form. Make sure you fully fill this out with accurate information.

  2. Prepare Required Documents

    Make sure you have all of your supporting documents in order. You can find the information for your specific nationality on the website of the consulate, embassy, or visa application center where you will be applying. Make sure all of your documents are providing accurate information.

  3. Schedule an Appointment

    Different embassies, consulates, and visa application centers have different appointment procedures. You will likely have to schedule an appointment online, although some offices have scheduled walk-in hours for visa applications.

  4. Submit Your Application

    On the designated day of your appointment, bring all of your documents to the embassy, consulate, or visa application center. Make sure they are neatly organized and that you are prompt and dressed well.

  5. Pay the Visa Fee

    At your visa appointment, you will be required to pay the designated visa fee. Make sure to check with your specific visa application center, embassy, or consulate which payment methods they accept.

After submitting your application:

  1. Attend Interview (if Required)

    You may be called in for an interview during the reviewing process of your visa application. If this happens, make sure to have all of the information about your trip’s itinerary and the business activity ready, be confident, dress professionally, and arrive promptly.

  2. Receive your Visa and Travel

    Once your visa has been processed, you will be notified about the outcome. When picking up your visa, make sure to double-check all of the information to ensure your name, passport number, and dates are correct. When you travel to the Schengen Zone, be sure to follow your visa’s protocols.

Where to Submit a Business Visa Application?

To determine which country you should apply for the Business Schengen Visa through, it depends on your specific trip. If you will only be visiting one country, apply through this country’s embassy, consulate, or visa application center. If you will be visiting multiple countries but you will be in one country a majority of the time, apply for the country you will spend the most amount of time in. If you will be visiting multiple countries for equal amounts of time, apply for the country you will enter the Schengen Zone through. You should apply in person at the embassy, consulate, or visa application center in your country of residence.

When to Apply?

The earliest you can apply for the visa before your intended travel dates is 3 months prior and you cannot apply for the visa within 15 days of leaving for your trip. It is recommended to apply for the Business Schengen Visa well in advance before your travels. It is best to apply early to avoid any unforeseen delays in your visa processing.

Visa Processing Time

The standard Business Schengen Visa processing time is 15 days, but it is possible that delays can make the process last up to 45 days. You should check with the embassy, consulate, or visa application center for their current processing time in case there are delays caused by heavy demand or a shortage of staff.


Can I travel to other countries in the Schengen Zone with the Schengen Business Visa?

Yes! You can visit all countries within the Schengen Zone during the time that your visa is valid.

Can I apply for the Business Schengen Visa online?

No, you can not get the Business Schengen Visa online. You should download the visa application form from the website, but you must submit your documents in person.

What should I do if my visa application is denied?

If your visa application is rejected, you will receive a notice with the reasoning for the denial. Depending on the reason, you can choose to appeal. You may also choose to submit a new application after addressing the issues that caused your application to be denied. Depending on which country you applied through, you may have to wait a certain number of days before you are eligible to reapply.

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